diff --git a/workshop.textile b/workshop.textile index 19277ea..4d3fe3f 100644 --- a/workshop.textile +++ b/workshop.textile @@ -83,13 +83,49 @@ h1. Find a venue for your event p(caption). Ankur Naik -h1. Raise money and pay for things +h1. Raising money -Do you need a fiscal sponsor to handle money? +p. Possible sources of income: -Basic financial controls: budget, track, reconcile +* Contributions from individuals + * put a contribute link on your website + * allow people do contribute during registration + * be transparent about your expenses +* Contributions from companies + * ask you community for contacts + * focus on supporting the community + * be creative about your offerings: logo placement, job listings, mentions in email newsletters, recognition during event, videos, etc. + * don't let the sponsors boss you around +* Registration fees + * free events are great + * but some events really ought to have a registration fee +* Grants -Talking to potential sponsors +h1. Paying for things + +p. Option 1: Have contributors pay vendors directly: + +* Pros: Requires no setup. Sponsors know exactly what their money is going towards. +* Cons: can be logistically difficult. Hard to pool smaller contributions to pay for expensive things. + +p. Option 2: Have contributors pay individuals on your planning team directly and then have those people pay for things. + +* Pros: Requires no setup. +* Cons: Can be difficult to track and is easy to abuse. + +p. Option 3: Use an existing organization for fiscal sponsorship. + +* Pros: Possible increase in contributions from 501©(x) status, ability to leverage existing organizational experience, an entity to write checks to and from. +* Cons: A financial overhead of 15-20% is not unusual, possible lack of control, poor execution if the fiscal sponsor is inexperienced or unqualified. + +p. Option 4: Start your own company or non-profit. + +* Pros: Control, transparency of process. Setting up a company is easier. +* Cons: It's a lot of work and responsibility. And it takes time. + +p. Some other caveats: + +Don't represent yourself as being able to take tax-deductible donations if you are not eligible according to the IRS. Make sure you sign up for a regular business account with PayPal and Google Checkout, etc., and avoid using the words “donation” or “donate” on your website and other materials. h1. Recruit and manage your volunteers @@ -133,7 +169,16 @@ h1. Set up on site: fun with venue logistics h1. Keep it safe, fun, and welcoming: codes of conduct, after parties, and considerations for serving alcohol +Unfortunately, the default in open source is not for events to be open, welcoming and safe for everyone. + +If you want your event to be different from that status quo, you'll need to actively work to make it different. Here are some tips for doing so: +* Adopt a code of conduct +* Be mindful when/how you provide alcohol +* Be available for feedback +* Be responsive to incidents +* Recognize positive behavior along with the negative +* Be radically inclusive: food, t-shirts and environment matter h1. Continue on: keep the momentum once your first event is over