(Regular) synchronous call

[da5nsy]

I think this project might benefit from setting up a regular call where we come together on a videocall and try to collectively make some plans about how to push this project forwards (both: what direction, and also practically how).

(See edit history for additional background)

Upcoming meetings are now listed here: https://calendar.google.com/calendar/embed?src=79b2dac67e81b76079a1c53f764a42f4a41cda97b50fc47369b34b23a24abe4c%40group.calendar.google.com&ctz=Europe%2FLondon

Subscribe link: https://calendar.google.com/calendar/u/0?cid=NzliMmRhYzY3ZTgxYjc2MDc5YTFjNTNmNzY0YTQyZjRhNDFjZGE5N2I1MGZjNDczNjliMzRiMjNhMjRhYmU0Y0Bncm91cC5jYWxlbmRhci5nb29nbGUuY29t

Public address in iCal format:
https://calendar.google.com/calendar/ical/79b2dac67e81b76079a1c53f764a42f4a41cda97b50fc47369b34b23a24abe4c%40group.calendar.google.com/public/basic.ics

[lwasser]

hey @da5nsy I think that sounds great. That time is 7am for me, which is my early morning, before-work time (sometimes my only chance to get out all day). Would you be able to make the time a bit later? Or is that super late for you?I am in the US.

[da5nsy]

Hi @lwasser - unfortunately I can't do later that day, and I'm keen to stick to the current day in case others have already made plans.

It'd be great if you could join but I totally understand if not - we'll make sure to take good notes to share!

But knowing that this is so early for you let's definitely prioritise doing the next one later in the day. Perhaps you'd like to propose a date/time for the next one already?

[lwasser]

Ok great. I think it would be good to find a time based on everyone's time zone that works rather than my suggesting a time that only works for me! Calendar syncing is hard.

Perhaps you hold that meeting on Monday and we figure out who wants to attend and what time slots generally work for folks next.

[da5nsy]

Ok!

[da5nsy]

What times are generally good/bad for you?

[lwasser]

@da5nsy thank you for organizing this! 🙌🏻 !! So for me - and looking at Jim's schedule - Fridays are also bad and Mondays are just hard as I have standing meetings and weekend catch-up on Mondays. I am in Mountain time, so I think I'm about 7 hours behind you both (if you both are in the UK).

• Wednesday morning works great for me. sometimes i have a 11-1pm block of meetings. that varies.
• Thursday is normally a flexible day for me

I can do a tuesday here and there but i try to carve out tuesday as a no meeting day to focus and get work done. I hope that helps. Thank you again!!

[JimMadge]

I think finding a way to synchronise would be good. Especially as we are all learning about the project.

Also, a good opportunity to say hi to each other 😄.

I'm pretty sure I'll be travelling at that time. Mondays at about that time will occasionally clash with other regular meetings I have, but it isn't impossible.

[Berkmann18]

Would 4pm on Thurs 18th work for you, or do you need a buffer beforehand?

Yes, as long as I have time to pack up my stuff at the office and walk to the event at ~4:50pm.

[lwasser]

So is this what we are looking at in terms of time zones?

https://www.worldtimebuddy.com/event?lid=14%2C2643743%2C5419384&h=2643743&sts=29292420&sln=16-17&a=show&c=1899

If that works for Max, it works for me too - it's 9am my time. (i can also add any other timezones to that link that we need.

[da5nsy]

Yep, looks good to me!

[da5nsy]

all-contributors call
18 Sept • 17:00–17:50 • https://socialcoop.meet.coop/dan-omb-nom-c9g • View details and RSVP https://calendar.app.google/yPncXEtBn4phEk8X6

[da5nsy]

@JimMadge @Berkmann18 - we've switched to here: https://meet.google.com/rdj-xdec-iia

[lucascolley]

@da5nsy I've never used BigBlueButton before, and I seem unable to connect to audio for the meeting, it is stuck on "connecting to echo test"

[da5nsy]

Oh no! What system do you usually use? Let's jump to that (I think it might just be us today)

[lucascolley]

https://meet.google.com/qff-qyzt-dwf

[da5nsy]

Did you get a chance to submit a bug report about bbb not working for you @lucascolley?
https://github.com/bigbluebutton/bigbluebutton/issues

There's a chance it might be meet.coop specific:

• https://forum.meet.coop/t/reinvigorating-meet-coop/1679/6
• https://forum.meet.coop/t/sound-and-video-connectivity-problems/1696

It's not clear to me what version of bbb they're currently running - hopefully upgrades might resolve some of the issues.

[lucascolley]

I didn't get round to that, but yeah you might be right.

[da5nsy]

Meeting notes are here!

https://github.com/all-contributors/archive/blob/main/meetingNotes/2025-09-08.md

[lwasser]

YAY!! If it's helpful, I can answer questions about DNS and documentation at any time if we want to fill in gaps there. We have a plan now 🚀 . We have a great documentation team and are going to open up some issues so others can get involved as they wish!!

However, we haven't discussed the core tooling at all, and that would be beneficial if someone wanted to identify what work needs to happen there too. Thank you again for this @da5nsy ✨

[da5nsy]

Fab! I would love to hear about the DNS stuff - is this documented somewhere? If not - where shall we document it?
@JimMadge has documented what we do in TTW here: https://book.the-turing-way.org/community-handbook/infrastructure/infrastructure-dns#the-turing-way-records

As for core tooling - I think let's discuss at the next synchronous chat (it seems like a bit of an overwhelming conversation to try and start in written form 😅 )

[lwasser]

Let's definitely do some documentation! I was trying to figure out where is the best place to post updates? @da5nsy, what's been happening is that we have a few email threads with the one maintainer who doesn't respond on GitHub but has access to the DNS, Netlify, etc! So this is all in email and in my head. Where do you think it would be good to post the current status of things? I want everyone to feel included, involved and able to contribute if they have bandwidth! ✨

I want to add docs on our documentation infrastructure, as that is fixed. But the DNS and such will definitely change, I think, as we move to GitHub Pages. All suggestions for a streamlined communication chain / one place to look we welcome. I could start a new discussion once every week or two with an update in the maintainers' corner as an idea?

[lwasser]

How can I help move this forward, friends? :) Should I create a whenisgood? I do think prioritizing @Berkmann18 schedule is a great idea .

Looking forward to chatting with everyone!!

[da5nsy]

I'm currently waiting on a response from @Berkmann18 to #874 (reply in thread), then I think we can pick a time based on the info we have.

[Berkmann18]

If that platform works then I'm fine with that. I've only used Doodle for stuff like this.

[da5nsy]

I think whenisgood etc are good when there is a simple situation but I think here we might need some conversation-level nuance, for now at least (hopefully not once things are rolling): e.g. we want to prioritise @Berkmann18, and they're mainly available in the evenings, but I assume (let's talk about it in-person) that myself and @JimMadge would prefer to keep scheduled meetings within work hours etc etc

Hopefully everyone is available on the evening (UK time) of the 18th and then we're good to go.

[da5nsy]

If the 18th doesn't work though, let's fall back to a whenisgood haha
(I also haven't used that particular one before, I'm a when2meet-er personally haha, but happy to give it a go)

[da5nsy]

Hi @lwasser, @JimMadge, @Berkmann18, @lucascolley!
We've got a slot in the diary to meet now but it looks like I'm the only one here. No worries if folks are busy, but just thought I'd send a ping in case people want to drop in, because I think I didn't do a great job of advertising/reminding folks about this one 👋

[Berkmann18]

@da5nsy Wasn't that supposed to be next week? I have the meeting set for the 9th. I'm at the last talk of a conference in a busy venue.

[da5nsy]

Aha OK, I must've mis-remembered. I'll push it to the 9th in the calendar 👍

[lwasser]

Ooh i don't / didn't have this on my calendar at all! I taught a workshop that day, so I wouldn't have been able to attend on the 2nd. @da5nsy are you open to posting a link with a calendar invite? I can definitely make the 9th but i don't have that on my calendar!

[da5nsy]

I've added the links to the top comment but that would only allow you to subscribe, not to invite yourself I think.
Happy to manually add you as an invite if you'd like - let me know which email to use.

[JimMadge]

@da5nsy do you have an ical or ics for the calendar? I think the subscribe link is only for Google calendar.

[da5nsy]

Hmm thanks @JimMadge. I've added a link to the top comment.

[lwasser]

Hi Everyone! I will be at the all starting in a few minutes - but i'll start with my video off. talk to you all soon
!