diff --git a/pages/governance.md b/pages/governance.md index 8d58aa280..e2c1023d4 100644 --- a/pages/governance.md +++ b/pages/governance.md @@ -4,15 +4,83 @@ title: "HPC Carpentry Governance" permalink: /governance/ --- -HPC Carpentry is a community effort. We meet 1200 UTC and 2200 UTC on the first -and third Thursday of every month to coordinate lesson development efforts, -share teaching experiences, and discuss feedback. We use a streamlined extract -of [Martha's Rules](https://github.com/hpc-carpentry/coordination/issues/28) -for asynchronous decision-making. Matters requiring acute executive action are -addressed by our [Steering Committee]( -https://github.com/hpc-carpentry/coordination/issues/36), which is also the -collective point of contact for The Carpentries proper. +HPC Carpentry is a community effort. We meet twice on the first and third +Thursday of every month to coordinate lesson development efforts, share +teaching experiences, and discuss feedback. + +We use a streamlined extract of [Martha's Rules][hpc-martha] for asynchronous +decision-making. Matters requiring acute executive action are addressed by our +Steering Committee which is also the collective point of contact for The +Carpentries proper. Unless otherwise specified, the style, governance, and rules of HPC Carpentry -default to the [The Carpentries Bylaws]( -https://docs.carpentries.org/topic_folders/governance/bylaws.html). +default to the [The Carpentries Bylaws][cc-bylaw]. + +## Steering Committee + +HPC Carpentry is a global volunteer community. Executive decisions are made by +a five-member Steering Committee, which also serves as the point of contact for +The Carpentries. + +As of June 22, 2023, the Steering Committee members are: + +* Trevor Keller, NIST ([@tkphd](https://github.com/tkphd)) +* Andrew Reid, NIST ([@reid-a](https://github.com/reid-a)) +* Alan O'Cais, CECAM ([@ocaisa](https://github.com/ocaisa)) +* Annajiat Alim Rasel, BRAC ([@annajiat](https://github.com/annajiat)) +* Wirawan Purwanto, ODU ([@wirawan0](https://github.com/wirawan0)) + +## Elections + +HPC Carpentry holds Steering Committee elections each June. + +Interested parties must have an active GitHub account. + +As a small volunteer organization, our aim is to make elections +straight-forward and reasonably secure. The process is as follows. + +1. Towards the end of May, a Committee member posts a notification to the + various and sundry communications channels that "June is Election Month!" + The message should encourage people who have not served to consider + doing so. +2. On or before the first Thursday of June, a Steering Committee member shall + create an Issue on [hpc-carpentry/coordination][hpc-coord] to take + nominations for Steering Committee membership. +3. Interested persons should add a comment on the Issue beginning with their + name. Nomination replies may optionally include a brief statement of + interest, intent, suitability, etc. +4. Any person whose nomination reply receives at least one 👍 `:+1:` + reply is duly nominated, and shall appear on the election ballot. +5. The nomination period will end _one week_ after it opens, to allow for + asynchronous online engagement. +6. On the second Thursday of June, a Steering Committee member shall close the + Nomination thread and use [ElectionBuddy][eb] or equivalent online service + to create a ballot with the name and GitHub user handle of each nominee. + * The ballot should represent a "plurality" vote, with many candidates for + the same position. + * Voters should select at least 3 candidates, and at most 5 candidates. + * The ballot closes one week after it opens. +7. After the regularly scheduled meeting ends on the third Thursday of June, + a Steering Committee member shall confirm the Election has closed and review + the outcome. In case of fraudulent activity, the entire Steering Committee + will confer and decide the best course of action. +8. Candidates who receive at least one vote will be assigned to the open seats + in descending order of votes. The result shall be announced promptly on all + available communications channels, and this page of the Website shall be + updated with their names, contact information, and relevant media, such as + photos. +9. The new Steering Committee shall assume responsibility for all meetings and + activities from July 1 onward. + +## By-Elections + +In the event a Steering Committee seat is vacated outside the month of June, a +by-election shall be conducted within sixty (60) days. The procedure will be the +same as the annual election, except that voters may select only one (1) +candidate. + + +[eb]: https://electionbuddy.com +[hpc-coord]: https://github.com/hpc-carpentry/coordination +[hpc-martha]: https://github.com/hpc-carpentry/coordination/issues/28 +[cc-bylaw]: https://docs.carpentries.org/topic_folders/governance/bylaws.html