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❏ The Code of Conduct for the meetup is written and attendees are aware of its existence before coming.
Attendees who had first or second-hand problems during meetups might avoid meetups with no CoC.
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❏ There are at least two organisers.
Being two allows you to split the load and be more accountable.
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❏ If there is food served, make sure with the provider that you have options for those with dietary requirements
There can be philosophical, religious or health reasons for attendees to not eat meat. Their lunch should be correct nonetheless.
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❏ Check with the provider whether the new space is accessible without using stairs or narrow doors and give the information before-hand to attendees.
In doubt, reduced mobility attendees might avoid your meetup even though it is accessible. Or on the contrary, attend and be blocked.
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❏ Either there is no alcohol or attendees are aware of it in advance.
Some people are not comfortable attending events with free alcohol.
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❏ Talks are diverse and suitable for different experience levels.
The meetup should be accessible to all experience level and allow everybody to learn.
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❏ You have space for people to socialise and network before and after any talks you put on.
The meetup should be a way for everybody to learn and socialize.
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If you don’t get enough talk submissions, consider a social meetup with a just-for-fun quiz
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If your meetup is small enough, you can get everyone who is comfortable with it to give a short introduction to who they are and what they do
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Try to gently encourage people who have never spoken at tech events to give talks, and offer to help them out. Small meetups are a great way to lead up to conferences.