Jenna Anderson updated to Managing Departments screenshots.

Author: horner

content/functions/system-configuration/managing-departments.assets/007c731632b3147a95bec66b33110db9.png

@@ -1,8 +1,9 @@
 ---
 id: '1FVIc0ethQ9im8Nf1LfxHlcEkQ-hIR8YPlHZbNHxzHm0'
 title: 'Managing Departments'
-date: '2020-02-27T19:33:06.713Z'
-version: 46
+date: '2024-01-11T18:36:35.269Z'
+version: 91
+lastAuthor: 'Jenna Anderson'
 mimeType: 'text/x-markdown'
 links: []
 source: 'https://drive.google.com/open?id=1FVIc0ethQ9im8Nf1LfxHlcEkQ-hIR8YPlHZbNHxzHm0'
@@ -15,11 +16,11 @@ Click *Access Control* tab at the top tabs.
 Click *View Departments* link option at the top left.  
 You will see an alphabetized list of the Departments that exist in your {{% system-name %}} system.
 
-![](../managing-departments.assets/1ef58fd020d7a4de3edf6c91eaf108d5.png)
+![](../managing-departments.assets/bba7f0086a4ce46bf23222b07955e598.png)
 
 Click on the underlined *Department* name to open a list of the users that are set to this department.
 
-![](../managing-departments.assets/1ef58fd020d7a4de3edf6c91eaf108d5.png)
+![](../managing-departments.assets/e40ebbc564c1d3d97ac6d328440ead0c.png)
 
 
 ## Add a Department
@@ -29,16 +30,16 @@ Click *Access Control* tab at the top tabs.
 Click *View Departments* link option at the top left.  
 You will see an alphabetized list of the Departments that exist in your {{% system-name %}} system. Click *Add Department* link towards the top right corner of this screen.
 
-![](../managing-departments.assets/1ef58fd020d7a4de3edf6c91eaf108d5.png)
+![](../managing-departments.assets/298006274835d412820e8f78ea613243.png)
 
 When you click Add Department, the Add Department screen fields will display.
 
-![](../managing-departments.assets/285ef5e6ff4f09c23b6cb9cc26bba9ee.png)
+![](../managing-departments.assets/66738cca6471141b987bc65719fcec4a.png)
 
 **NAME**: Type is the full name of the department you wish to add.  
 **VIEWABLE DEPARTMENTS**: Then you must check any *Viewable Departments* that you want this department to be able to view. Make sure it's own department is check-marked. Once the department is checked, the users in that department will be able to view anything that those other users in that department(s) are allowed to view. You can check-mark *all* of the departments by clicking the **Check All Dept** button. These viewable departments are primarily if a user is set to a security permission to view restricted departments only. For example, suppose I am an administrator (as my primary department) and my viewable departments are physicians and nurses, but not pharmacists. Then I cannot see anyone whose primary department is "pharmacists". If the physicians department can view nurses, pharmacists and administrators, then a person whose primary department is "physicians" can view any pharmacist. If, as a primary administrator, I am also in the physicians department, I still cannot view anyone in the pharmacy department. If a dept is marked viewable, the user can see the other users within that department. *Currently this is for NoMoreClipboard use only, however any |system| user may be set to be restricted to view specific department(s) only.*
 
-![](../managing-departments.assets/5e188489da666dce3992c38a29cc10d7.png)
+![](../managing-departments.assets/9be03d2da065c85834d0131bc88a476f.png)
 
 Then click *Submit Dept.* It will then say it was successfully loaded.
 
@@ -50,23 +51,23 @@ Click *View Departments* link option at the top left.
 You will see an alphabetized list of the Departments that exist in your {{% system-name %}} system.  
 Click Delete in the options column to delete a department.
 
-![](../managing-departments.assets/1ef58fd020d7a4de3edf6c91eaf108d5.png)
+![](../managing-departments.assets/829099583a3d547e77213d526be9f185.png)
 
 When you *delete* a department, it does not actually delete it. It marks it as "inactive".  
 It will ask you a confirmation that you really want to delete this department. Click Delete to proceed or cancel to escape and get out.
 
-![](../managing-departments.assets/31a407bed5e54ad75522f4a0e38b2468.png)
+![](../managing-departments.assets/d3489ae0665c81731c672e4a78d89096.png)
 
 
 ## Reactivating a Deleted Department
 
 If you ‘deleted' a department (inactivated a department), and you need to put it back in as an active department, you click the *Show Inactive* link in the section title. This will display all active and deleted (inactive) departments in an alphabetized listing on the screen.
 
-![](../managing-departments.assets/67de13ec4c5d4e35aeac7908f2f37ce6.png)
+![](../managing-departments.assets/e3f72f33d823130b1243b477b7bf0921.png)
 
 Find the department you want to re-activate and click *Activate* in the options column.
 
-![](../managing-departments.assets/10a22c4556087bf12b2064118b0b901f.png)
+![](../managing-departments.assets/1b5a13f4b9e61f20881f4ab99039377e.png)
 
 If you need a department completely and permanently deleted, you need to call MIE to have that done.
 
@@ -78,13 +79,13 @@ Click *View Departments* link option at the top left.
 You will see an alphabetized list of the Departments that exist in your {{% system-name %}} system.  
 Or click the link *Edit* in the options column of the department you wish to edit.
 
-![](../managing-departments.assets/1ef58fd020d7a4de3edf6c91eaf108d5.png)
+![](../managing-departments.assets/007c731632b3147a95bec66b33110db9.png)
 
 You will now be in the Edit Department screen fields.  
 **NAME**: You can change the name of the department by typing in a new name or correction, etc.  
 **VIEWABLE DEPARTMENTS**: You can edit by check-marking (or un-checkmarking) any *Viewable Departments* that you want this department to be able to view. Make sure it's own department is check-marked. Once the department is checked, the users in that department will be able to view anything that those other users in that department(s) are allowed to view. You can check-mark *all* of the departments by clicking the **Check All Dept** button. These viewable departments are primarily if a user is set to a security permission to view restricted departments only. Currently this is for NoMoreClipboard use only, however any {{% system-name %}} user may be set to be restricted to view specific department(s) only.
 
-![](../managing-departments.assets/3c4c364e06e26e7e072c0ea9058669ba.png)
+![](../managing-departments.assets/d15f894c8de7c0a76349b0a5cd2f8b8f.png)
 
 Click SUBMIT DEPT. button at the bottom. Your edits will now be saved for that department..
 
@@ -94,17 +95,17 @@ You can quickly tag multiple users to (in mass) or delete multiple users from (i
 To add or remove users to/from a department in mass, click View Departments from the Access Control tab.  
 Find the department you wish to add mass users to or remove users from and click edit link.
 
-![](../managing-departments.assets/d56509b5b5c1558f9a2e7f833c229929.png)
+![](../managing-departments.assets/fa8be91af9939e608af570dd3f311f71.png)
 
 In the edit screen, there is the **Users in the ( ) Department** section. This lists alphabetically (by last name) the names of the users that are currently a part of the department. To remove users from a department, simply click the [-] button next to their name in the *options* column.
 
-![](../managing-departments.assets/9b765d7e5e6a69557e8a99d859e93b3c.png)
+![](../managing-departments.assets/370c8eb07e1a773c7227c913f9c5a6d7.png)
 
 You can add users to the department (in mass) by using the auto-complete field and when you find the user, click the ADD button. Continue to add more users to the department.
 
-![](../managing-departments.assets/61ada4ef9fa882cc0c2f9b9e83cf7dc7.png)
+![](../managing-departments.assets/d01fce84017f0fdff2aac67b4b3e8830.png)
 
 When you are done adding and/or removing users from the department, click the SUBMIT DEPT button to save your work.
 
-![](../managing-departments.assets/6021a591d9141786fc6e6adaa9aa42ab.png)
+![](../managing-departments.assets/4fee390955566f33b0bad0e509cffa5f.png)