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Annual General Meeting

10 days Before the meeting

  • Send the follwing:
    • an agenda to all shareholders and Root Systems 'Auditor'
    • Any resolutions the shareholders will be voting on
      • Voting in a new director etc.
    • Proxy forms (only needed if someone cannot attend)
    • The annual report (only needed if we have more than 10 shareholders or have opted in to wanting to do this)
    • Any relevant information

During the meeting

The format of the meeting is quite strict and must be followed by law. Details are listed in the copmanies act

  • The chair of the board of directors must also be chair of the AGM
  • Minutes must be taken. Here's a template

After the meeting

  • Minutes signed by chair