Karyamitra is a scalable, AI-powered, data-driven performance management platform designed for government offices.
It addresses a critical gap in public sector productivity by introducing a scientific, transparent, and real-time evaluation framework that quantifies employee, team, and organizational performance based on Key Performance Indicators (KPIs).
Developed under the e-Office ecosystem, it helps transform subjective appraisals into objective, measurable outcomes, driving efficiency, accountability, and motivation across all levels of government operations.
Government offices, including the Brahmaputra Board, face persistent challenges of low productivity and inefficiency at the organizational, team, and individual levels.
While headquarters employees handle administrative tasks (file processing, correspondence, approvals), field units focus on project-based work (DPR preparation, surveys, design, and execution).
Currently:
- Performance evaluation is subjective, based on Annual Performance Appraisal Reports (APARs).
- There is no structured, digital mechanism to measure real productivity.
- Managers lack real-time insights to take corrective or data-driven decisions.
This leads to:
- Lack of accountability and motivation
- Inconsistent performance benchmarking
- Limited ability to reward or correct performance objectively
To build a transparent, data-driven performance measurement module under the e-Office platform that:
- Captures role-specific KPIs
- Tracks progress through real-time dashboards
- Generates continuous, automated performance insights
- Improves employee engagement, accountability, and decision-making
-
Define Role-Specific KPIs
Create quantifiable metrics for each job category:- Headquarters Staff – File disposal rate, turnaround time, drafting quality, responsiveness, digital adoption.
- Field Units – DPR timeliness, project progress, budget utilization, compliance with technical standards.
-
Develop a Weighted Scoring Model
- Quantify performance on a 100-point scale.
- Assign weightages for measurable outputs (timeliness, accuracy, progress) and qualitative factors (innovation, teamwork).
-
Enable Real-Time Monitoring
- Dashboards at individual, team, division, and organizational levels.
- Continuous tracking of performance trends and productivity scores.
-
Strengthen Accountability
- Hybrid model combining automated quantitative data and limited qualitative feedback.
-
Improve Employee Engagement
- Employees can view personal progress against defined goals, fostering ownership and motivation.
-
Enable Data-Driven Appraisals
- Link quantified KPI scores to promotions, training, and recognition.
Each employee is assigned role-specific KPIs (tasks or goals) based on their position (HQ or field staff).
The system automatically collects data from integrated sources such as:
- e-Office records
- Attendance and leave data
- Project management systems
- Field and progress reports
Dashboards display performance insights for:
- Individual Level – Personal task progress and KPI scores
- Team Level – Comparison among team members
- Project/Organizational Level – Consolidated reports for management
- Detects anomalies, declining productivity, or delays
- Suggests corrective actions, resource redistribution, or training
- Predicts performance risks using trend analytics
| Attribute | Description |
|---|---|
| Weightage (Importance) | Relative impact on overall performance score (sum = 100%) |
| Frequency | How often the KPI is measured (daily, weekly, monthly) |
| Target Value | Benchmark or expected goal to achieve |
| Data Source | Automated or manual input from connected systems |
| Responsible Person | The officer or staff member accountable for achieving the KPI |
| Threshold / Range | Acceptable to ideal performance limits |
| Role | Potential Impacts and Benefits |
|---|---|
| HQ Staff | Track pending tasks, measure personal productivity, gain visibility and recognition for efficiency. |
| Field Staff | Monitor project progress, submit updates easily, get credit for timely and quality field execution. |
| Team Leaders / Section Heads | Identify top performers, support underperformers, distribute workload smartly, and manage teams efficiently. |
| Directors / Senior Officers | Gain organization-wide visibility, track key projects, monitor productivity trends, and make informed decisions. |
| HR / Administration | Access objective performance data for fair appraisals, promotions, and training needs analysis. |
- Predictive Performance Analysis – Anticipates delays and identifies trends.
- Adaptive Recommendations – Suggests training or process improvements.
- KPI Deviation Alerts – Notifies managers about anomalies or underperformance.
- Performance Forecasting – Uses AI models for predicting quarterly or annual outcomes.
| Layer | Technologies Used |
|---|---|
| Frontend | React.js, Tailwind CSS, Chart.js, Leaflet, Framer Motion |
| Backend | Django, Django REST Framework |
| Database | PostgreSQL |
| AI/ML Layer | TensorFlow, Scikit-learn |
| Cloud & Storage | AWS, Cloudinary |
| Integrations | e-Office APIs, HRMS APIs, RESTful connectors |
| Utilities | React Query, Node services, Secure JWT-based authentication |
- Easily integrates with existing e-Office architecture.
- Works on both web and mobile platforms.
- Reduces manual record-keeping and increases data accuracy.
- Provides secure, scalable, and cost-effective operations for government organizations.
- Scalable, AI-powered solution promoting transparency, motivation, and continuous improvement.
- Real-time performance dashboards for individual, team, and organizational insights.
- Ensures data-based governance and measurable accountability.
| Challenge | Proposed Solution |
|---|---|
| Integration with existing e-Office or HRMS systems | Use standardized APIs and government-approved protocols for smooth interoperability. |
| Data compatibility issues | Employ ETL pipelines and schema validation layers. |
| Resistance to adoption by employees | Introduce gamified UI, onboarding sessions, and awareness programs. |
| Ensuring data privacy and security | Implement role-based access, audit trails, and AES encryption. |
📘 Detailed Workflow:
🔗 Notion Page – Karyamitra Process Flow
💻 GitHub Repository:
https://github.com/Khushbu-github/E-Office
🌐 Website (Under Development):
To be updated soon
- Objective, continuous performance measurement for both HQ and field units
- Real-time identification of productivity trends
- Recognition of genuine contributors and early correction of inefficiencies
- Enhanced decision-making through data visualization and AI insights
- Establishment of a replicable digital performance framework for all government departments
“Karyamitra transforms government workplaces by turning perception-based appraisals into performance-based excellence.”