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Add six month timeline to complete project onboarding #847

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55e0259
Add six month timeline to complete project onboarding
jmertic Jun 10, 2026
e9bc96e
Clarify onboarding requirements for new projects
jmertic Jun 10, 2026
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5 changes: 4 additions & 1 deletion process/lifecycle.md
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Expand Up @@ -58,7 +58,7 @@ To be accepted at the Sandbox stage, a project must:
- Have a successful license scan with any critical issues remedied.
- Provide administrator access to all project tools, such as its GitHub organization, collaboration and communication tools, and build/test infrastructure.

*NOTE: The LF Energy TAC expects projects to complete the requirements above within six months of the Project Contribution Proposal submission. If a project is unable to complete the requirements in that timeframe, the TAC may request that the project reapply when they can focus on completing the requirements.*
{: .note } The LF Energy TAC expects projects to complete the requirements above within six months of the Project Contribution Proposal submission. If a project is unable to complete the requirements in that timeframe, the TAC may request that the project reapply when they can focus on completing the requirements.

@alexthornton alexthornton Jun 10, 2026

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We need to define more steps about logo generation and webpage creation.

Also, since all of these things are within the project's control, I suggest shrinking it down to a shorter time period (3 months max, preferably 1) so once accepted, they immediately complete onboarding.

@jmertic jmertic Jun 11, 2026

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We need to define more steps about logo generation and webpage creation.

This spot is for items that happen before the TAC approval, so logo/webpage don't apply. Also, the lifecycle isn't the right place to define those anyways; we already have this listed on onboarding page which has all those items identified.

Also, since all of these things are within the project's control, I suggest shrinking it down to a shorter time period (3 months max, preferably 1) so once accepted, they immediately complete onboarding.

Based on my experience of onboarding tons of projects over the years, 6 months is more reasonable and the better indicator of whether a project is "failing to launch"; 1-3 months is too short.

@alexthornton alexthornton Jul 2, 2026

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we already have this listed on onboarding page

Fair, that would be the more appropriate place.


### Approval Process

Expand All @@ -82,6 +82,8 @@ Sandbox Stage projects will present an [annual review] to either the TAC or the

It’s expected that projects in the Sandbox Stage move to the Incubation Stage within one year. In the case of a Sandbox Stage project that is not renewed with {{ site.foundation_name }}, the trademark and any other assets will be returned to the project maintainers or an organization they designate.

{: .note } Sandbox Stage projects should have completed all the [project onboarding requirements] within six months of the TAC approval. If a project is unable to complete the requirements in that timeframe, the TAC may request that the project reapply when they can focus on completing the requirements.

## Incubation

Incubation projects are projects that the TAC believes are, or have the potential to be, important to the ecosystem of Projects or the ecosystem as a whole. They may be early-stage projects just getting started, or long-established projects with minimal resource needs. The Incubation stage provides a beneficial, neutral home for these projects, fostering collaborative development and paving the way for deeper alignment with other {{ site.foundation_name }} projects.
Expand Down Expand Up @@ -215,3 +217,4 @@ Emeritus stage projects will have a long-term home for the project assets and co
[README checklist]: https://github.com/ddbeck/readme-checklist
[GOVERNACE.md template]: https://github.com/lf-energy/tsc-template/blob/main/GOVERNANCE.md
[COMMITTERS.csv template]: https://github.com/lf-energy/tsc-template/blob/main/COMMITTERS.csv
[project onboarding requirements]: {% link process/onboarding.md %}
2 changes: 2 additions & 0 deletions process/onboarding.md
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Expand Up @@ -11,6 +11,8 @@ nav_order: 30

Once the {{ site.foundation_name }} TAC approves a project, the LF Staff will work with the project to onboard on to the tools and service provided and support a marketing launch. The onboarding process is outlined in an email that will be sent to the project shortly after the project is accepted by the TAC, and is also outlined below so new projects know what to expect.

{: .note } Projects are expected to complete all the project onboarding requirements within six months of the TAC approval. If a project is unable to complete the requirements in that timeframe, the TAC may request that the project reapply when they can focus on completing the requirements.

## Collaboration Tools

{{ site.foundation_name }} has several standard collaboration tools for projects to use.
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