Berlin schedule

[mxsasha]

• waiting on speaker approval of schedules
• Also contains minor updates to the speaker info page
• Needs updates speaker media kit link @katiejano do you have this
• Wrap up Blog post draft here

Also note the flags set in the config - notably, you can't set flaghasschedule without also setting flagspeakersannounced, or the schedule key will be missing from the context.

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📚 Documentation preview 📚: https://writethedocs-www--2399.org.readthedocs.build/

[plaindocs]

Thanks @mxsasha

Mostly I propose we start later on both days :-D. Probably something like

• intro at 9:30 on Monday, and first talk at 9:30 Tuesday.
• which would also bump lunch later, which I think is a good thing
• we should probably remove the social till we know how we're doing that?

Direct link to the current status of the schedule.

@ericholscher @katiejano @MissMikeyMay ?

[ericholscher]

We always started Prague at 10am I believe, but don't feel too strongly.

The big change we discussed in Portland was making a 5 minute Q&A, instead of 10, and that isn't reflected here.

[plaindocs]

@ericholscher do we want to switch to 5 min Q&A + 10 min break, keeping the spacing the same?

[ericholscher]

I think that is what we were imagining. If the Q&A is crashing it, it can go a couple minutes long, but I think setting the expectation of being five minutes is a good one.

[plaindocs]

Sponsor intros after lunch or before lunch? @ericholscher @katiejano I think after right?

[katiejano]

In Portland, sponsor intros were scheduled before the final coffee break before lunch on Monday. I will have time later today to add the schedule to the Master. I'll go off of this one and let you know if I there are any edits.

…

On Thu, Aug 7, 2025 at 4:26 AM Sam ***@***.***> wrote: *plaindocs* left a comment (writethedocs/www#2399) <#2399 (comment)> Sponsor intros after lunch or before lunch? @ericholscher <https://github.com/ericholscher> @katiejano <https://github.com/katiejano> I think after right? — Reply to this email directly, view it on GitHub <#2399 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/BET7XOPJL3Z2S42ABD4GRAL3MMZX5AVCNFSM6AAAAACBVQXBIWVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZTCNRTGY3TIOJWHA> . You are receiving this because you were mentioned.Message ID: ***@***.***>

[plaindocs]

Right, I'm asking what we want.

[ericholscher]

Earlier is better IMO. But it's hard to figure out what will feel best for attendees. I think after the break is better than having sponsors in the way of food... but we need to herd people back effectively. Easier for that with a break than with lunch.

[plaindocs]

How about after the lightning talks?

[ericholscher]

I'd be worried the lightning talks might be shorter than advertised, so the time we tell the sponsors will have a weird gap after the lightning talks before the break. I think after the first snack break is the best time? It's a firm time slot we control.

[katiejano]

It's currently after the Speaker Talk 2. I could move it to after the Coffee Break and directly before Speaker Talk 3, which may feel more in the flow versus after a Q&A. I'd suggest keeping it in Monday morning. It's already a full afternoon.

[plaindocs]

Yep, then I think we're all in agreement, after coffee break on Monday morning.

[ericholscher]

I think we definitely want more than 30 mins between doors and conf starting. That is not enough time to register everyone and get the tours started at 9:15.

[katiejano]

@ericholscher I don't think the schedule has been updated with the most recent changes. The Master doc has doors to venue at 8:30, WW tour at 8:45, and doors to auditorium at 9:00. As I'm writing this out, I am wondering if we should do doors to venue at 8:00 and WW tour at 8:30 to give us a little more space.

[plaindocs]

Revisiting this, lets see if we can wrap it up. I think EU folks are gonna find doors much earlier than 8:30 a bit much. Not that they have to show up then of course, but not much point if they don't.

So doors 80:30, WW at 9:00 and intro at 09:30? on Monday

[katiejano]

-With having everyone check in Monday morning it's going to be a huge rush with only one hour. Speakers will also be arriving for tech check so I'd like to keep doors at 8 even if it's just a handful of people that check in then.

• I'd delete all copy above Monday, October 27. We have information on the Attendee Guide regarding Welcome Wagon.
• I'd also delete copy below Monday, October 27 and Tuesday, October 27. I'd recommend keeping this page as schedule only.
• Change to 08:45 for WW tour
• Let's change all "Coffee breaks" to "15 Minute Break"
• Tuesday, October 27 - change doors and sponsor booths open to 08:30

Other than that looks good. I'll confirm the master schedule is reflective of this as well.

[ericholscher]

I fixed up the feedback I had, looks ready to go to me. I added the social to the social events page, and included that as a link as well.

[plaindocs]

Thanks @ericholscher .

I've got one potential speaker switch, but I don't think it needs to block publication.

[katiejano]

Thanks for updating.
@ericholscher will you make the following edits on social page
-Where: TBD
-move "Bring" copy to the next line